Activity plan
What happens, who is responsible, and what is needed — on one page before the day.
Taught in Planning and Running Safe Events
Association forms
Forms ready to print
The forms a volunteer needs in the field — an activity plan, an attendance sheet, meeting minutes and the rest. Open one and print it, or save it as a PDF from the print dialog.
Ready to use
16 of 16 ready to use
Attendance sheet
Who actually came, and for how long. This sheet is what volunteer hours are counted from.
Taught in Documentation, Reports and Minutes
Activity report
What actually happened, in numbers and in what the numbers miss — within two days.
Taught in Documentation, Reports and Minutes
After-action review
A short session with the team afterwards. Four questions, and nobody is blamed.
Taught in Meetings and Facilitation
Meeting agenda
Sent before the meeting, not handed out at it. Every item has a time, an owner and a decision to reach.
Taught in Meetings and Facilitation
Meeting minutes
What was decided, who does what, and when. Not a transcript — minutes that repeat every word go unread.
Taught in Meetings and Facilitation
Simple project plan
One page before any project: what we are trying to change, and how we will know it worked.
Risk register
What could derail the project, and what we do about it before rather than after.
Activity budget
Expected and spent side by side, with somewhere to account for every figure.
Stakeholder map
Who is affected by what we do, who can stop it, and what we need from each.
Needs assessment interview guide
Open questions and somewhere to record what is said, and what is not.
Handover note
When an activity or a file passes from one person to another — what the first knows and the second does not.
Taught in Working in a Team
Incident report
What happened, when, what was done, and who was told — for anything touching a person’s safety.
Safeguarding referral
Referring a case on, with enough for the receiver to act and nothing surplus.
Photography and publication consent
Written permission to take an image and to publish it — its limits, how long it lasts, and how it is withdrawn.
Taught in Responsible Media and Content
Field safety checklist
What gets checked before leaving and on arrival — signed by a named person.
Taught in Field Safety and Emergency Preparedness